Compliance & Audit Capability

Increasingly document management and document storage is becoming a concern for organisations, compliance regulations are driving management to review existing practices and to consider the implications of not managing data effectively.

In the past the only legal obligations were those arising from static record keeping requirements imposed by tax codes or regulations, this is no longer the case.

Increasingly more and more evidence used in court is being sourced from electronic sources. Sources including email, PDA's, databases, mobile phones and websites. In the absence of an effective compliance program encompassing these key areas organisations expose themselves to the risk of legal action.

As organisations review current practises so that they adhere with compliance regulations, the issues relating to effective data management unfold including:

Dealing with overwhelming volumes of electronic communications and data formats
Addressing the practical issues surrounding identification, retention, retrieval and disposition of electronic information and records
Storing data so it can be accessed when required quickly and easily
Managing excessive storage costs

To build a compliance culture an organisation needs to design and implement a compliance program for its business. There is no one-size-fits-all: a compliance program needs to fit with the particular business and match its size, complexity, environment and industry. A compliance program aims to reduce an organisation's risk of breaching important requirements including laws, company policies and industry codes.

An effective compliance program should therefore aim to identify and respond to breaches effectively and where possible to have controls and processes that prevent breaches. It should also aim to promote an attitude and ethos in the organisation of doing business in a way that fits with legal and regulatory requirements, while providing the systems and adequate resources.

For corporations dealing with compliance issues from a data management perspective CCH Workflow solutions focus on the capture, storage and retrieval of hard copy and electronic documents. We enable organisations to minimise information management risk by accurately tracking and validating documents and data against specific business rules and regulatory compliance requirements.

CCH Workflow Solutions document & data services deliver operational effectiveness and compliance wrapped up in a single customised solution.